Common problems we find
Many templates were written for assured shorthold tenancies and still contain clauses that no longer have any effect. They can confuse tenants and create problems if you ever need to rely on the document.
- Fixed terms and break clauses
- Section 21 and old notice wording
- Rent review clauses outside the Section 13 process
- Rent in advance beyond the limits
- Blanket "no pets" terms
What must be given to new tenants
Since 1 May 2026, a landlord must give new tenants certain written information about the key terms of the tenancy, usually in a written agreement. This covers matters such as the parties, the rent, how it is paid, and the deposit. Using an old assured shorthold template can leave out what is required, or include terms that no longer work.
Tenants must also receive other documents, such as the gas safety record, EICR and EPC, as well as the deposit’s prescribed information. We list these separately so that the tenancy pack is complete.
Clauses that often need to change
Besides fixed terms and Section 21 wording, we often find clauses requiring rent up front, rent review formulas, clauses saying pets are never allowed, and terms that charge fees banned by the Tenant Fees Act 2019. Some simply have no effect, while others could mislead a tenant and cause you problems.
We give you a list with a clear reason for each change, so you can update your own template or give the list to a solicitor to finalise.
New and existing tenancies
Existing written tenancies did not need a new agreement, but the Information Sheet had to be given by 31 May 2026. New tenancies need the required written information, usually in the agreement. We check which applies to each of your tenancies.
What you receive
You receive a marked-up list of clauses to change, the reason for each one, and the official guidance it relates to. If you want a new agreement drafted or a legal opinion on enforceability, we can introduce you to a solicitor with your consent.
Keep a record of which version each tenant received
Start with the agreement actually signed, any later variations and the information already supplied to the tenant. A clean template on your computer does not establish what an existing tenant received. Label the versions and record delivery dates so changes can be linked to the correct tenancy.
The review should distinguish wording that needs attention from facts that need confirmation, such as the parties’ names, rent period and address for correspondence. Avoid asking an existing tenant to sign replacement paperwork simply to make the file look current. If a proposed change affects contractual rights or enforceability, obtain legal advice before issuing it.
Official guidance for this service
Use these sources to check the rules and procedures relevant to your situation. Our preparation service is independent of the organisations linked below.
Questions about this service
Do my existing tenants need new agreements?
Not usually, if they already have a written tenancy. They should have received the Information Sheet by 31 May 2026. If you missed this, send it now and keep proof. Keep the original agreement and a record of the Information Sheet or written terms actually delivered. If something was missed, seek advice on remedying the position rather than assuming a late document erases every earlier consequence. Different tenancy arrangements can have different duties.
Will you write me a new tenancy agreement?
We review and list what needs changing. If you want a new agreement drafted and legal advice on its terms, we can introduce you to a solicitor with your consent. Our review can identify outdated clauses and organise the points you want a solicitor to address. Agree the drafting scope and cost directly with that professional. A list of suggested changes from us is not a legally certified replacement tenancy agreement.
Can I use a free template from the internet?
You can, but check that it is dated after 1 May 2026 and written for assured periodic tenancies. Many older templates online still contain fixed terms and Section 21 clauses. A recent date alone is not evidence that a template is accurate or suitable. Check its source, intended tenancy type and any property-specific clauses. Keep a copy of the version issued to the tenant and seek legal advice on unusual terms rather than simply changing the title.
Can agents use this service for several landlords?
Yes. Agents can send a standard template for review, and then we can check any variations that are used for particular clients. Identify which clauses are standard and which vary by property, landlord or management arrangement. Keep the version history and issue dates clear. A review of one sample should not be treated as approval of every later variation or every property in a portfolio.
Do I need a new tenancy agreement?
Usually not for an existing written tenancy, but you must give the Information Sheet. New tenancies have their own written information duties. Keep the existing agreement and delivery evidence together, and check whether your situation involves a written, partly written or verbal tenancy. A new tenancy has separate information requirements. We help identify document gaps; we do not assume every existing tenant should sign an entirely new contract.
Can I keep my old template?
Using an old template unchanged risks misleading wording. It is worth reviewing before your next let. Review the tenancy type, rent provisions, ending clauses and information supplied with the agreement before issuing it again. Preserve the old signed versions as records rather than editing them retrospectively. If you need enforceable replacement terms drafted for your circumstances, obtain legal advice.
